Events Assistant 80 to 100% - Try and Hire
Page Group Switzerland Genève
Our client is a Swiss Foundation.
Missions- Assess client needs and organize events within budget and deadlines
- Manage event bookings and scheduling
- Use and maintain event management tools (Ungerboeck/Momentus)
- Draft booking confirmations, detailed quotes, and rental contracts
- Conduct site visits and promote additional services (interpretation, tech, digital tools)
- Coordinate room setup, catering, IT, and security with internal teams and external vendors
- Oversee operational execution and support during events
- Follow up on payments and client satisfaction
- Train and support student assistants involved in events
- Bachelor's degree in hospitality, event management, or related field
- 2-7 years of experience in event coordination
- Experience in academic or NGO environments is a strong asset
- Fluent in French and English (C1 level minimum); Italian is a plus
- Proficient in MS Office
- Knowledge of InDesign and Canva is a plus
- Strong interpersonal skills, autonomy, and results-oriented mindset
- Flexible and available to adapt to event schedules
Conditions et Avantages
We start with a 3 month contract.
Genf
Assess client needs and organize events within budget and deadlines
• Manage event bookings and scheduling
• Use and maintain event management tools (Ungerboeck/Momentus)
• Draft booking confirmations, detailed quotes, and rental contracts...
International Labour Organization (ILO)Genf
and seminars organized in or outside of Geneva, including the weekly ILO Coordination Meetings, the Steering Committee meetings, inter-agency Coordination meetings, Workshops/Symposia and other global events, as well as remote support to the organization of...
Genf
CEO and internal/external stakeholders.
• Coordinate and track progress on key projects, ensuring deadlines and deliverables are met.
• Organize and support executive meetings, board meetings, and off-site events.
• Maintain confidentiality...