Administrative & Office Assistant (60-80%) - 3-Month Contract
Genève
Provide office management support on-site, ensuring smooth daily operations
- Manage general correspondence and coordinate with internal and external stakeholders
- Support operational coordination across teams on day-to-day administrative matters
- Handle shared inbox management (e.g. general office email), internal communications, and information flow
- Assist with internal reporting (data entry, proofreading, document comparisons, donor lists, etc.)
- Organize meetings, calendars, and visits
- Manage mail, invoices, and administrative exchanges with authorities, suppliers, and service providers
- Previous experience in an administrative/assistant role, ideally in an international or fast-paced environment
- Fluent in French and English
- Strong organizational skills with a high attention to detail
- Comfortable working in a dynamic, evolving environment with remote and international teams
- Proactive, able to prioritize, follow up on tasks, and close pending items
- Confident in managing multiple priorities and supporting a busy manager
- Excellent communication skills with the ability to challenge constructively and bring structure
- A meaningful role within a mission-driven international NGO
- A diverse and collaborative environment
- Flexible workload between 60% and 80% depending on profile and budget
- Initial 3-month contract with strong potential for a permanent position
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