Executive Assistant / Office Manager

As an Executive Assistant / Office Manager, you will play a central role in ensuring the smooth day-to-day operations of the office. You will act as the key coordination point between managers, administrative staff, and clients, while also providing high-level executive support.Office & Front Desk Management

• Oversee the front desk operations and ensure a high standard of client reception
• Manage a complex and dynamic scheduling agenda for multiple stakeholders
• Coordinate client appointments, including a high volume of international clients
• Ensure smooth client flow and optimal agenda utilization
• Maintain a professional and welcoming environment at all times

• Supervise and coordinate a team of part-time administrative staff
• Allocate and prioritize tasks across the secretarial team
• Ensure efficient communication and collaboration within the team
• Identify areas for process improvement and implement best practices

• Provide executive/personal assistance to the CEO
• Manage calendars, including international events
• Support with general administrative tasks, correspondence, and documentation
• Assist with internal coordination and ad-hoc projects

• Contribute to the structuring and optimization of administrative processes
• Support basic HR or accounting-related administrative tasks when needed
• Ensure confidentiality and compliance with data protection standards

Join a dynamic company where you will play a key role.Take on a position combining team leadership and executive support .

A successful Executive Assistant / Office Manager should have:

• Proven experience in office management, front desk supervision, executive/personal assistance
• Strong organizational skills with the ability to manage complex schedules
• Experience in coordinating teams (direct or indirect supervision)
• Comfortable working in a fast-paced and growing environment
• Excellent interpersonal and communication skills; confident and service-oriented
• Fluency in French and English (mandatory)
• Strong administrative and coordination skills
• Good command of office tools (MS Office, scheduling systems)
• Basic knowledge in accounting or HR is a plus

Our client is a fast-growing and internationally renowned company based in Geneva. With a steadily increasing client base and a strong international clientele, the company is expanding its administrative team to support its continued growth and ensure an exceptional experience.

Our client offers you:

• A key role within a dynamic and growing environment
• Exposure to an international client base
• A collaborative and professional working environment

If you are a bilingual professional looking for a rewarding role as an Executive Assistant, we encourage you to apply today!