Executive Assistant - 60%
Genève
Administrative & Executive Support
- Manage and coordinate the Director's complex calendar, including scheduling meetings across multiple time zones
- Organize internal and external meetings, including agendas, logistics, and follow-ups
- Handle correspondence (emails, calls, documents) in French and English
- Prepare presentations, reports, and briefing materials
- Act as a key point of contact between the Director and internal teams, clients, and partners
- Facilitate communication and ensure timely information flow
- Draft, review, and format documents and communications in both languages
- Support planning and coordination of departmental activities and projects
- Track deadlines, action items, and key deliverables
- Assist with budget tracking, expense reports, and administrative processes
- Organize business travel, including itineraries, accommodation, and logistics
- Support the planning and execution of meetings, workshops, or events
- Proven experience as an Executive Assistant or similar role, supporting senior leadership
- Excellent organizational and time-management skills, with the ability to multitask
- Strong communication skills in French and English (written and spoken)
- High level of discretion, professionalism, and attention to detail
- Proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and collaboration tools
- Ability to work independently and anticipate needs in a fast-paced environment
- Proactivity and problem-solving
- Flexibility and adaptability
- Strong interpersonal skills
- Reliability and confidentiality
Genf
As an Executive Assistant / Office Manager, you will play a central role in ensuring the smooth day-to-day operations of the office. You will act as the key coordination point between managers, administrative staff, and clients, while also providing...
Meyrin, 6 km von Genf
Qualifications:
What YOU will bring to the team
Professional Experience:
• 5–10 years of experience in an Executive Assistant, Management Assistant, or senior administrative role.
• Strong exposure to corporate governance, compliance, or legal administrative...
Genf
as an Executive Assistant at C-level, ideally within a fast paced environment
• Strong command of English (written and spoken) and fluent French
• Swiss resident (mandatory)
• Highly proficient in MS Office Suite (Outlook, Excel, PowerPoint, Word...