Executive Assistant Nestlé (w/m/x)

job details

As an Administrative Assistant, you will provide high quality & proactive support to 2 Heads of the Confectionary business unit.

A Day in the Life of an Executive Assistant:

• - Provide comprehensive administrative assistance tailored to the specific needs of each head of and their working area, demonstrating initiative and discretion in managing sensitive information.
• Maintain and update team lists, spreadsheets, absence records, and other key information, ensuring effective unit planning and organization.
• Oversee the management of Outlook calendars, including appointment scheduling.
• Draft and manage routine correspondence, short notes, and other documents using word processing, spreadsheet, database, or presentation software, following concise instructions.
• Plan and coordinate logistics for internal and external workshops, events, and seminars, ensuring all aspects are efficiently organized.
• Organize travel logistics, including flights, accommodations, transportation, and visa requirements, in accordance with Nestlé policies. Collaborate with markets as necessary to ensure cost-effective arrangements.
• Create and track the procure-to-pay process, including Purchase Requests (PR), Purchase Orders (PO), and Service Entry Sheets (SES).
• Prepare and follow up on expense reports, manage cash account transactions, and maintain accurate records of collections and distributions.
• Plan and coordinate logistics for internal and external workshops, events, and seminars, ensuring all aspects are efficiently organized.

Qualifications:

• - Proficient in English
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong organizational and multitasking skills with a solid experience in multitasking
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and exercise discretion.
• Detail-oriented with a focus on accuracy and efficiency.

share this job.