Operations Coordinator/Manager 100% - Basel

• Draft, proofread, and manage internal and external communications
• Prepare and format documents, reports, and presentations to meet internal standards
• Organise international travel arrangements and prepare detailed itineraries
• Reconcile credit card statements, process reimbursements, and manage travel and financial documentation
• Provide back-up support for other senior assistants within the unit
• Maintain and structure both electronic and physical filing systems, ensuring easy retrieval and confidentiality
• Assist in strategic project coordination, including scheduling, documentation, and tracking deliverables
• Prepare agendas and meeting minutes and follow up on action items
• Support sprint meetings and contribute to ideation and prioritisation processes
• Help organise internal and external events and liaise with stakeholders for logistics and documentation
• Maintain stakeholder contact databases and assist with communication follow-ups
• Proactively identify and implement improvements in administrative and organisational processes

• Proven experience in a broad administrative or operational support function
• Experience working in a start-up or highly dynamic and evolving environment
• Comfortable engaging with stakeholders across different backgrounds and seniority levels
• Fluent English is required
• Strong proficiency in Microsoft Office 365 and Outlook
• Highly organised, detail-oriented, and able to multitask efficiently
• Strong interpersonal skills, collaborative mindset, and ability to work in a flat and multicultural team structure
• Acts with discretion, tact, and initiative

For this role the client would like the candidate to be on side 80%.

A dynamic role within an international, fast-paced environment at the intersection of finance and innovation. You'll gain exposure to senior stakeholders, collaborate globally, and contribute to impactful strategic projects - all from a modern and collaborative workspace in Basel.