Events & Operations Manager - Lausanne

Introduction

CECAM (Centre Européen de Calcul Atomique et Moléculaire) is a European organization fostering fundamental research on computational science for societal benefit (www.cecam.org).

At CECAM Headquarters in EPF-Lausanne, we are seeking an Events & Operations Manager (80%-100% to be discussed).

Mission

As CECAM Events & Operations Manager, you will play a pivotal and multi-disciplinary role within a small team, carrying out CECAM's activities in Switzerland and its relationship with its key international stakeholders.

• Overview of the yearly plan of CECAM events in Lausanne (EPFL), Zurich (ETHZ), and Lugano (USI)
• Supervise the logistics and activities associated with an event (e.g., room preparation, streaming, production of event materials, etc.)
• Manage online events and oversee the update of the related user guides
• Manage the yearly contract negotiation with hotels
• Onsite presence during the event (including 2 to 4 times per year in Zürich and Lugano)
• Act as the main point of contact for the Council members and Node Directors for the yearly Council & the BoD meetings
• Contribute to implementing CECAM communication strategy, manage social media presence & coordinate the publication material for the website (news items, video, etc.)
• Contribute to developing and updating the Event management features on the CECAM website
• Lead the execution of current and future initiatives and coordinate the administrative team, aligning with the strategic vision established by the CECAM Directorship
• Present CECAM to visitors of CECAM Headquarters & prepare all relevant material (statistics, PPT, etc.)
• Manage the branding and infrastructure projects for the Headquarters in Lausanne
• Coordinate the use of CECAM meeting rooms with the EPFL community

• University level (Bachelor or higher) with at least 5 years' experience in events or project management
• Fluent in French and English; any other language is a plus
• Rigorous and detail-oriented with a positive mindset
• Strong team-player mentality
• Ability to multi-task
• Proficient with MS Office & comfortable with IT tools

• A very dynamic, multicultural, and international working environment, which promotes work-life balance, with many sports activities nearby
• Language courses that may be relevant to your role
• Family-friendly policies, including child and education allowances and on-campus daycare
• Discounts for public transport and car-sharing services

Informations

Reference: 1522