Executive & Operations Assistant
Short Facts
Location: Zürich, SwitzerlandEmployment Type: Full-time
Working Mode: On-site
About Flexion
At Flexion, we’re building the intelligence layer powering the next generation of humanoid robots. Our mission is to accelerate the transition from fragile prototypes to real-world humanoid deployment. We are founded by leading scientists in robot reinforcement learning (ex-Nvidia, ex-ETH Zürich), and backed by leading international VC firms.In just months, we’ve gone from our first line of code to deploying real humanoid capabilities.
As we grow rapidly, we’re looking for a highly organized, proactive and trusted Executive & Operations Assistant to help keep the company running smoothly and allow our leadership team to operate at full speed.
The Role
You’ll work directly with our founders and leadership team to manage the day-to-day operations of the company. From scheduling investor meetings to onboarding new hires to making sure our office runs like clockwork, you’ll be the force behind the scenes making everything happen.
What You'll Be Doing
Executive Support- Manage complex calendars and meeting coordination
- Assist with email prioritization and task follow-ups
- Coordinate travel and logistics for the leadership team
- Ensure the smooth running of day-to-day office logistics
- Manage vendor relationships, supplies, and facilities
- Handle internal scheduling and coordination
- Assist with candidate coordination and recruiting pipelines
- Help onboard new hires (setup, paperwork, first day logistics)
- Maintain HR records and support compliance processes
- Support ongoing HR initiatives such as performance reviews, internal communications, culture-building efforts, and ad hoc projects
- Follow up on open tasks across the team
- Support with note taking and light documentation
- Occasionally assist with internal events
Requirements
You’ll Thrive Here If You…- Are highly organized, detail-driven, and love to make others more productive
- Have prior experience in a fast-paced environment (EA, People Ops, Admin, HR coordinator etc.)
- Can juggle multiple responsibilities while keeping your cool
- Communicate clearly, both in writing and verbally
- Want to be part of a mission-driven, technical, fast-growing team
- Are fluent in English and German
Benefits
What We Offer- Competitive compensation package
- A front-row seat at one of Europe’s most ambitious robotics companies
- An energetic, collaborative team with a bias for action
- The opportunity to help shape the team’s culture from the ground up
This is a unique opportunity to join an elite technical team building a category-defining company and help shape the foundation on which it grows.