Office Manager (60-70%) - 7 months
Genève
Office management and reception
- Ensure the smooth daily operation of the office and maintain a well‑organised, welcoming working environment
- Manage suppliers, service providers, office stock and equipment
- Handle reception duties, incoming calls, shared mailboxes and mail management
- Organise internal events, team meetings, breakfasts and end‑of‑year events
- Manage parking administration and access badges
- Provide administrative support to senior management, including agenda coordination, correspondence, document preparation and meeting minutes
- Prepare presentations, reports and internal documentation
- Coordinate travel arrangements and process expense claims
- Ensure proper filing and document management (digital and paper)
- Act as a local HR point of contact, supporting onboarding and offboarding and liaising with Zurich
- Follow up on HR documentation and administrative processes
- Coordinate with Finance on invoices, expense tracking and administrative follow‑ups
- Liaise with IT teams for onboarding/offboarding and local coordination
- Act as a central point of contact between teams, management and external partners
- Ensure smooth information flow across departments
- Support internal processes and contribute to operational continuity
- Proven experience in office management, administrative coordination or a similar role
- Strong organisational skills and ability to manage multiple priorities simultaneously
- Hands‑on, service‑oriented and proactive mindset
- Comfortable working in a multifunctional role combining office management and administration
- Excellent interpersonal skills and ability to interact with all levels of the organisation
- Fluent in French and English, both written and spoken, is mandatory
- A temporary assignment in a stable and professional environment
- A 60-70% workload over 4 days per week
- On‑site role based in Geneva (no home office)
SwissFoundations - Verband der Schweizer FörderstiftungenGenf
romande, nous recherchons, pour une entrée en fonction en septembre ou octobre 2026, un·e :
Office Manager & Coordinateur·trice Romandie (80%)
Administration, Événements & Communication
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