Project Coordinator, Tech Ops

The Opportunity

In doing so, it ensures projects are delivered efficiently and transparently, in line with budget, forecast, and compliance requirements. You will not lead a single project, but enable many. The position reports to the Business Operations Lead in Tech Ops

Main Responsibilities and Accountabilities:

• Manage the end-to-end processing of Professional Service and Consultant purchase orders and the related TechOps OpEx and CapEx contracting activities, ensuring timely creation and management of Purchase orders, accurate cost allocation across cost centers and projects, support invoice approvals, and adherence to established processes via the appropriate business service channels.
• Small Investment TechOps CapEx coordination: Support IPT leads and requesters in preparing and aligning CapEx requests, keep the Small Investment CapEx buckets in Clarity up to date. Ensuring capital TechOps projects are executed in line with overall project delivery & portfolio objectives.
• Partner with cost center managers and functional line management to support expense planning and ensuring alignment with budget and forecast cycles.
• Contribute to Tier Meetings by presenting updates on OpEx, CapEx, contracting topics, and provide guidance on new business operations initiatives.
• Act as a key interface for external partners and the Contracting, CDMO & CRO teams, supporting contract progression and the efficient sourcing and onboarding of resources for IPT teams, while ensuring compliance with legal and procurement standards and alignment on standardized forecasting approaches.

Your skills and experience

We are looking for a self-starter rather than a subject-matter specialist: someone who approaches people across the organization proactively, takes things into their own hands and is genuinely motivated by making processes better.

• A scientific background – Bachelor, Master or PhD in Life Sciences, Natural Sciences or Engineering – combined with a strong interest in business processes and financials and first practical experience in this area. Degrees in Business Administration or Finance with relevant exposure are equally welcome.
• Highly self-motivated and proactive: you reach out to stakeholders on your own initiative, take ownership and drive topics to closure without being managed through them.
• The willingness and confidence to question established ways of working and to define new processes – and the pragmatism to make them work in practice.
• 2–5 years of experience in business operations, project coordination, project management, procurement or financial administration, ideally in pharma, biotech or a comparable regulated environment.
• Solid financial and operational acumen: comfortable with budgets, forecasts, cost center and WBS logic, and able to explain variances clearly to non-finance stakeholders.
• Experience with the contracting process
• Advanced Excel skills and the ability to turn data into a clear message in PowerPoint for senior leadership..
• Structured, accurate and reliable, with a compliance mindset; you keep many parallel requests moving and communicate confidently with senior stakeholders across sites and time zones.
• Comfortable operating in ambiguous environments, taking informed decisions, learning quickly from experience, asking the right questions to improve processes and decision-making
• Fluent in English (written and spoken); German is an advantage.

• Experience with a project portfolio management tool (e.g. Clarity PPM) and with procurement platforms such as Ariba.
• Understanding of GMP/GxP-regulated environments and exposure to CDMO or CRO collaborations.
• Familiarity with planning and consolidation tools (e.g. SAP, BPC), capital investment or contingent workforce processes.

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