Workplace Manager (m/f/d) 60-80 Percent Workload

From facilities to team events and travel logistics, your work will help foster a thriving and connected culture that supports every employee’s experience.

This role sits within our People and Culture team and reports to the Employee Engagement Senior Manager, working closely to elevate our employee experience and office culture.

At SkyCell, our mission is to transform the global supply chain and make a positive impact on the world. We offer innovative supply chain solutions for pharma cold chain and asset management for air cargo, with sustainability at the core of everything we do.

We’re a fast-growing, purpose-driven scale-up where you’ll make an impact, feel empowered, and thrive in a diverse, innovative environment.

• 🌱 Purpose-Driven Work: Make a real difference by contributing to a more sustainable future in global logistics and healthcare.
• 🚀 Innovation at Heart: Work with cutting-edge technology and be at the forefront of supply chain innovation.
• 🌎 Stronger together: Join a supportive team of talented individuals from over 40 countries, where we work together every step of the way.
• 💡 Growth Opportunities: We believe in investing in our people – continuous learning and development are key pillars of SkyCell.
• 🏆 Award-Winning Culture: Join a workplace recognized for its commitment to excellence with a ‘Great Place to work’ award, as well as a Platinum Ecovadis rating highlighting our sustainability and employee well-being.

Here's what you'll do:

• Manage day-to-day office operations, ensuring a well-organised, welcoming, and fully functioning workspace
• Manage vendors, service providers, landlords, and cleaning teams with an eye for quality and efficiency
• Handle reception coordination, office supplies, catering, mail, shipments, and payment allocations
• Serve as the go-to contact for all facility-related matters
• Support onboarding/offboarding processes and provide general admin support to the People and Leadership teams

• Plan and execute internal events such as company celebrations, company rituals and employee engagement activities, quarterly onboarding weeks
• Coordinate logistics including venue booking, catering, materials, and communications
• Provide assistance to other departments to organize team offsites across various regions
• Create thoughtful experiences that make every employee feel included and valued

• Manage travel arrangements for team members when needed – including flights, accommodations, and itineraries
• Assist with visa applications and travel documentation in exceptional cases

Requirements

This is what you'll need:

• Proactive, service-oriented mindset with attention to detail
• Proven experience in administrative and support roles
• Strong organizational, multitasking and budget management skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent interpersonal and communication abilities. Fluent in English (written and spoken), German would be a plus
• Discretion and confidentiality in handling sensitive information
• Hands-on mentality, willing to jump in when needed
• Problem-solver with a can-do attitude and a smile

Benefits

• ⚡ Flexibility & Balance: Flexible working hours and work-life balance allow you to tailor work to fit your life.
• 🌟 Recognition & Growth: Opportunities for career advancement in a company that values your contributions.
• 💼 Hybrid Workplace: Modern workspaces (in Zurich, Zug and Hyderabad as well as our Skyhub in Basel) and a remote-friendly culture to inspire collaboration amongst a globally diverse team.
• 🎉 Company-wide Events: Join us for company events to celebrate successes, build teams, and share our vision. Plus, new joiners experience SkyWeek, our immersive onboarding program.
• 👶 Generous Maternity & Paternity Leave: Support for new parents with competitive maternity and paternity leave.
• 🏖️ Annual Leave & Bank Holidays: Enjoy a generous annual leave package, plus local bank holidays to recharge and unwind.

Ready to Make an Impact?

We’re not just offering a job; we’re offering a chance to be part of something bigger. At SkyCell, you’ll help build a future where pharmaceutical delivery is efficient, sustainable, and transformative.

Stay Connected with SkyCell

Visit http://www.skycell.ch and explore #WeAreSkyCell on LinkedIn

How to Apply

Simply click ‘apply for this job’ below! We can’t wait to meet you and discuss how you can contribute to our mission! Please note, we are unable to consider applications sent to us via email and those without a portfolio.

If you have any questions, you can contact our Talent Team (talent@skycell.ch).

SkyCell AG is an equal opportunity employer that values diversity and is committed to creating an inclusive environment for all. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, gender identity, age, disability, or any other legally protected characteristic.

For this position, if you are not located in, or able to relocate (without sponsorship) to the advertised location, your application cannot be considered.

For this role, we are looking for someone who is willing and wanting to work 60-80% workload.