ASAP: Administrative Expert - Pharma (m/w/d)

In this role, you will provide comprehensive administrative support to multiple senior leaders across different therapeutic areas. You will ensure seamless coordination, efficient communication, and proactive handling of administrative responsibilities in a fast-paced and international environment.

Key Responsibilities:

• Provide high-level administrative assistance including complex calendar management, travel arrangements, meeting coordination, and preparation of materials
• Organize international and domestic travel in line with current internal policies
• Maintain up-to-date team documentation such as organizational charts, distribution lists, and content on collaboration platforms (e.g., MS Teams)
• Support leaders in planning and executing internal and external events, including logistics and vendor coordination
• Facilitate onboarding and offboarding processes for new and departing team members (upon request)
• Serve as a reliable point of contact for internal and external stakeholders, ensuring smooth and professional communication
• Assist with budget tracking and expense reporting in collaboration with the Project Operations Manager (POM)
• Ensure administrative tasks and requests are executed efficiently and on time
• Monitor industry trends and best practices related to administrative operations (optional)

• Bachelor's degree in Business Administration, Commercial Training, or a related field
• Several years of experience supporting senior executives in an international and matrixed environment
• Excellent organizational and multitasking abilities, with a strong attention to detail
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Fluent in English (written and spoken); other languages are an asset
• Strong interpersonal skills and the ability to maintain confidentiality
• Proactive, independent, and solution-oriented mindset
• Flexible, reliable, and able to adapt to changing priorities

• A diverse and international working environment
• Opportunity to work closely with senior leadership in a strategic area