Dynamic Executive Assistant (m/f/d) 100%

• Coordinate and prioritise meetings across multiple time zones
• Organise and facilitate executive leadership meetings, including agenda setting, documentation and follow-up
• Provide administrative and coordination support for ongoing M&A projects
• Liaise with internal and external stakeholders, ensuring smooth communication and alignment
• Track action items and support execution of strategic initiatives
• Plan and organise complex international travel (e.g., Brazil, India, China, Thailand)
• Prepare detailed itineraries and ensure seamless execution of all logistics
• Oversee office management duties for the Basel location
• Support general administrative processes and ensure smooth day-to-day operations
• Identify opportunities to improve efficiency across administrative processes
• Leverage MS Office tools and demonstrate affinity for AI-driven solutions to enhance productivity

• Proven experience as an Executive Assistant supporting senior leadership in an international and dynamic environment
• Strong organisational skills with the ability to manage competing priorities and deadlines
• Experience supporting complex projects (e.g., M&A or transformation initiatives) is highly advantageous
• Excellent communication skills and high level of discretion
• Fluent English and at least a conversational level in German
• Hands-on, proactive and service-oriented mindset with a strong sense of urgency
• High level of emotional intelligence; respectful, humble and team-oriented approach
• Transparent, direct and pragmatic working style
• Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
• Interest in and openness to AI tools and digital optimisation

Our client is a globally active specialty chemicals business with production and commercial operations across Europe, Asia and the Americas. In a phase of ongoing transformation and international growth, the company is strengthening its leadership support structure and is seeking a highly capable Executive Assistant to partner with the C-level team.

• An opportunity to play a key role in a trust-based, collaborative culture
• Exposure to global leadership and strategic initiatives
• A dynamic environment with international scope and complexity