Executive Assistant

In this role as Executive Assistant, you will serve as a central point of contact within the organization. Your primary responsibilities will include:

• Serving as the point of contact between senior management and both internal and external stakeholders.
• Handling calls, taking messages, and ensuring the efficient flow of correspondence.
• Processing requests and inquiries with professionalism and confidentiality.
• Managing complex schedules: planning meetings, scheduling appointments, and proactively managing reminders.
• Organizing business travel and handling all related logistics.
• Attending meetings, including board meetings, drafting minutes, and managing administrative tasks related to official records, as well as updating internal databases.
• Prepare reports, presentations, summary documents, and communication materials.
• Establish and maintain a structured and efficient documentation and filing system.
• Provide professional and, at times, personal support to managers (document formatting, presentation preparation, information management and processing).
• Help organize professional events in Switzerland and occasionally in Europe, in collaboration with an international team.
• Demonstrate flexibility regarding working hours and be available, if necessary, outside of regular office hours and travel once a week within the canton of Fribourg

Permanent Contract / Medical GER / FR / ENG

As an Executive Assistant, you should meet the following requirements:

• A degree in administration, secretarial studies, or a related field.
• Excellent command of German, which is essential for correspondence with municipal and cantonal authorities, as well as with internal and external legal partners, combined with strong French and English skills.
• Proven experience in a similar role, ideally within the medical sector.
• Excellent organizational skills, a keen sense of priorities, and great attention to detail.
• Very good proficiency in office software (MS Office).
• Ability to manage multiple tasks simultaneously in a demanding and constantly changing environment.
• High flexibility, particularly in adapting to unforeseen events, urgent requests, and a fluctuating work pace.
• Professional attitude, service-oriented mindset, and absolute discretion in handling sensitive information.

It prides itself on providing a rigorous, dynamic work environment focused on operational excellence.

Our client offers you:

• A permanent contract with rewarding responsibilities.
• Possibility of Home Office with one trip per week to the canton of Fribourg
• 5 weeks of vacation to help you maintain a healthy work-life balance.
• A corporate culture that values expertise and collaboration.
• A stimulating work environment at the heart of the medical sector.