Personal Assistant to the CEO (m/f/d) 100%

With a 100% dedication to the CEO's rhythm, the successful candidate will serve as a trusted partner and operational anchor.

Key Responsibilities:

• Maintain and optimise a dynamic, high-volume calendar with absolute precision, including business and personal commitments; coordinate meetings, travel days, off-sites, and confidential engagements.
• Plan, execute, and oversee multi-leg international travel itineraries, including flights, transfers, visas, accommodations, and contingency arrangements; travel frequently with the CEO to ensure seamless end-to-end support.
• Prepare daily agendas, travel briefs, background information, and personal planning documents to ensure the CEO is fully informed, prepared, and supported at all times.
• Coordinate high-level meetings, including preparation of materials and proactive agenda management.
• Act as the CEO's primary liaison for both business and personal matters, ensuring effective communication and safeguarding confidentiality with internal and external stakeholders.
• Anticipate needs proactively, manage shifting priorities, and resolve issues before they escalate; ensure the CEO's time is protected and optimally allocated.
• Support private and family-related organisational tasks as needed, maintaining a professional and discreet handling of all personal information.
• Oversee administrative processes related to the CEO's office, including expenses, procurement, logistics, and coordination with internal departments.

Travel with a experienced CEO to ensure seamless execution of global engagementsOwn a very complex international calendar, enabling the CEO's effectiveness

We are seeking a highly experienced Personal Assistant with a proven track record supporting CEOs or C‑level executives in global, fast-paced environments. Experience in multinational or listed companies is strongly preferred.

Your Profile:

• Degree in Business Administration or equivalent professional training
• 8+ years of experience supporting C‑suite (ideally CEO) in international corporate environments, in a similar function
• Demonstrated expertise in complex global calendar management and high-frequency international travel coordination
• Experience travelling with executives or providing on‑the‑ground support during global engagements is a plus
• High emotional intelligence, strong presence, and excellent judgment
• Exceptional organisation, time management, and crisis-handling abilities
• Absolute discretion, loyalty, and integrity
• Fluent in English; additional languages (especially German or French) are an advantage
• Advanced proficiency in Microsoft Office and digital collaboration tools
• Proactive, highly adaptable, service-oriented mindset with the ability to operate independently and under pressure
• High level of availability and flexibility to travel when required, also on short notice.

Our client is a globally active leader in the pharmaceutical sector, operating across multiple international markets with a strong scientific and innovation-driven identity. Headquartered in Switzerland, the company is undergoing a strategic expansion phase and is recognised for its disciplined execution, global reach, and high-performance culture.

Are you an organisational talent who thrives in fast‑paced, international environments? Do you enjoy working closely with a Senior Executive Assistant and a Chief of Staff to ensure the seamless running of a CEO's daily business? Then this could be the perfect next step for you.

We look forward to receiving your application.